Increase your productivity (and never forget your underwear again) using checklists.
Ever unpacked your suitcase only to find you had forgotten all your underwear? I have. When I was in my early 20s I went on a holiday and left all of my underwear at home. Luckily it was just underwear and easily replaceable. Not everything is so easily replaceable. Imagine going on a business trip forgetting your mobile phone or that important USB with the presentation on it?
Are there tasks you do regularly that if you turned into a checklist could save you time? Perhaps something you do every week, month or quarter? Travel is an obvious example. If you take a few minutes you will find a number of regular tasks that could be simplified through the use of master checklists.
Why you should be using master checklists:
A BLUNT PENCIL is better than a sharp memory! Write it down and you’re guaranteed to remember it. Often times it can feel a bit silly to write things down that we ‘should’ be able to remember, but when you have a lot on your plate simple, obvious things can easily be forgotten.
Save your DECISION MAKING for important things in your day. Wearing the same clothing every day is optional… Many notable people, including Steve Jobs, Albert Einstein, Barack Obama, and Carrie Donovan, limit their wardrobes to a single outfit or colour. This self-imposed uniform, besides being distinctive, reduces the number of decisions they have to make each day. This frees up mental space for more important decisions. A checklist can do the same thing, without the monotony of black turtlenecks.
Free up BRAIN SPACE by writing down details that can clog your mind otherwise. Have you ever found yourself running over details again and again in your mind before a big event, meeting or even a shopping trip? Free that brain space by writing it down.
Create opportunities to DELEGATE. It’s easier to hand over a written checklist for complex tasks or when delegation needs to happen quickly. Using lists when delegating is helpful in ensuring that division of responsibility and the scope of the task are understood by everyone.
SAVE TIME with the efficiency of lists. Follow your list and get it done without second guessing and double checking. I think just about everyone has turned the car around and gone back home to triple check that an electrical appliance was turned off as they leave for a business trip or holiday. Using master lists for travel and other tasks can save you going back over things to be sure – just check that you marked it off on the list.
My favourite reason for using master lists? You can RELAX knowing that you’ve done it all and done it right.
Could you be more productive by creating and using master lists for regular tasks?
I’m a productivity expert, and can help you implement master lists and a suite of other strategies to improve your productivity. Email any queries to me at firstname.lastname@example.org.